Legal or Litigation Hold is an indispensable concept in today's digital world. In the United States, and for companies that are transacting business with the United States, there is a common law rule to preserve information once the "reasonable anticipation of litigation" is triggered. Many other jurisdictions also have the requirement to preserve data for litigation. Many times this trigger point is only clear in hindsight, which is why the proactive management of information and an established workflow within an organization are paramount for compliance with legal hold. It is not only the policy and training that ensure success for an organization, but the measurement of the results.
Employees play perhaps the largest part in legal hold compliance. Due to the disparate amount of data sources in an organization, and the unstructured nature of many of them, employee understanding and cooperation are necessary. While each organization may have different technology, methods of disseminating a legal hold notice, and resources, there are some key requirements that can be learned and abided by to reduce the risk of spoliation. For more detailed training, contact us in order to learn about our custom training modules.
This Quay eLearning Module™ will not only educate employees regarding the best practices for legal hold compliance, it will measure and address this level of understanding. Organizations looking to reduce risk of non-compliance and embrace employee participation in the management of data are well suited for this module. The reporting functionality within the module will also afford a level of transparency and allow the organization to further refine their policies, technology, and training as needed with empirical data.
Another benefit of the reporting functionality is a reduction in insurance premiums, which Fortis Quay, Inc. will manage and submit on your organization's behalf in order to demonstrate compliance training. In the event an organization needs expert testimony with regard to the compliance training they have selected and completed, Fortis Quay, Inc. can also provide this service. Finally, the information delivered to an organization by Fortis Quay, Inc. from the reporting and accompanying analysis will inform larger strategy, purchasing, policy, workflow, and compliance decisions while decreasing information governance risk.